Privacy Statement

1. Purpose: The purpose of this privacy policy is to let users of swimgym.org.nz and/or hpkswimclub.org.nz (the “Site”) know when we collect personal information and what we do with it. We do not use, share or transfer personal information in connection with the Site except as set out in this policy. 

Collection, storage and use 

2. No need to disclose personal information: The Site can be viewed and its web feeds can be subscribed to without the need to disclose any personal information to us. 

3. Your disclosure of personal information: However, you may choose to disclose personal information when adding material to the Site. Such information may be viewable by Site administrators, certain Swimgym and/or HPK Swim Club staff and contractors (including third parties who provide administration and/or improvement services in relation to the Site (“Third Party Contractors”)) and, if published, members of the public. Please do not post or otherwise transmit personal information of a sensitive nature. 

4. Holding of information: Personal information that you provide will be held by Swimgym and/or HPK Swim Club, and may be shared with, and held by, Third Party Contractors to the extent necessary for those parties to provide administration and/or improvement services in relation to the Site. Email addresses provided when commenting on the site, on our Facebook site, may be in the public domain. Emailing feedback directly to Swimgym and/or HPK Swim Club may be considered confidential. Unless required by law, we will not publicise the names or email addresses of individuals who provide feedback to us without their consent. 

5. Use of personal information: We will only use personal information provided to us for the purpose of administering, evaluating and improving the Site, improving our services and communicating with you. 

6. Feedback: Feedback is important and is used to evaluate and improve the Site. If you provide feedback on the Site directly to Swimgym and/or HPK Swim Club via the supplied email address, that feedback will be sent to appropriate Swimgym and/or HPK Swim Club staff. We may pass on relevant comments to other people within Swimgym and/or HPK Swim Club who administer, have contributed content to, or are otherwise interested in, the Site. This could include your email address and other identifying information. 

Statistical information and cookies 

7. Statistical information collected We may collect statistical information about your visit to help us improve the Site. This information is aggregated and non-personally identifying. It includes: 

  • Your IP address; 

  • The search terms you used; 

  • The pages you accessed on our Site and the links you clicked on; 

  • The date and time you visited the site; 

  • The referring site (if any) through which you clicked through to this Site; 

  • Your operating system (e.g., Windows XP, Mac OS X); 

  • The type of web browser you use (e.g. Internet Explorer, Mozilla Firefox); and 

  • Other incidental matters such as screen resolution and the language setting of your browser. 

8. Use of statistical information: The statistical information referred to above will be viewable by Site administrators and certain other Swimgym and/or HPK Swim Club staff. It may also be used by the relevant swimming and water safety agencies. This information will also be aggregated and non-personally identifying 

9. Cookies This Site generates persistent session cookies for the purpose of monitoring Site usage. The cookies do not collect personal information. You can disable them or clear them out of the web browser you are using to view this Site without affecting your ability to use the Site. 

Records and disclosure statement 

10. Public Records, Official Information and Parliament: Your emails and contributions to the Site may constitute public records and be retained to the extent required by the Public Records Act 2005. Swimgym and/or HPK Swim Club may also be required to disclose those materials under the Official Information Act 1982. 

Rights of access and correction 

11. Your rights: Under the Privacy Act 1993, you have the right to access and to request correction of any of your personal information provided to Swimgym and/or HPK Swim Club in connection with your use of this Site. If you would like to see the personal information relating to you that Swimgym has stored, or to change such personal information, or if you have any concerns regarding your privacy, please contact us at the address set out below. Swimgym and/or HPK Swim Club may require proof of your identity before being able to provide you with any personal information. 

HPK Swim Club and Swimgym  
PO Box 82216 
Highland Park 2143 
Auckland 
Phone: 09 537 0025 
Email: horst@swimgym.nz  

12. Privacy Commissioner If you are not satisfied with our response to any privacy-related concern you may have, you can contact the Privacy Commissioner: 

Office of the Privacy Commissioner 
PO Box 10-094 
Wellington, New Zealand 
Phone: 04 474 7590 
Enquiries Line (from Auckland): 302 8655 
Enquiries Line (from outside Auckland): 0800 803 909 
Fax: 04 474 7595 
Email: enquiries@privacy.org.nz